Metadata in active recordkeeping systems must document and ensure the records’ reliability by …
Maintaining expressions of records attributes
Documenting implementation of creator-defined access privileges
Documenting protective procedures to prevent loss or corruption of records and to prevent media and technology deterioration
Enforcing any documentary forms for records that are legally or organizationally required
Implementing specific rules for authentication of records (i.e., specifying which records are authenticated, by whom, and how)
Helping to identify an authoritative record when multiple copies or versions exist
Documenting procedures used in the removal and transfer of inactive records to archival storage.