Table of Contents
Advanced Workshop in Preserving and Providing Long-term Access to Archival Electronic Records
Agenda
First Things First …
Some Definitions [1]
Some Definitions [2]
Some Definitions [3]
Definitions [4]
Extracting from these definitions …
Treating Records as Records
Record-keeping System vs. Non-Record-keeping Systems
The Contexts of Records
Rationales For Developing an Electronic Records Program
Standards
Technological and Descriptive Standards – Why?
Some Relevant Standards
ISO 15489 Information and Documentation-Records Management, 2001
ISO 15489 (cont’d.)
ISO 15489 New Areas
Implementing the Standard
DIRKS Methodology
DIRKS Goals
DIRKS Tools
Business Process Analysis
Open Archival Information System (OAIS) Reference Model
OAIS
OAIS Functional Entities
OAIS Information Definition
Information Package Definition
Preservation Description Information
Overview of an OAIS Archival Information Package
Department of Defense Design Criteria Directive 5015.2-STD
Digital Signature Standards and Legislation
Metadata for Preservation and Preserving Metadata
Metadata
What Are Metadata?
Static and Process Metadata Can Capture or Facilitate:
What Are Common Types of Metadata?
Metadata in active recordkeeping systems must document and ensure the records’ reliability by …
Archival metadata must support their continued authenticity by …
Big Metadata Questions [1]
Big Metadata Questions [2]
More Big Metadata Questions
And a Few More…
Preserving Metadata
Potential Role of Metadata Registries
Examples of Existing and Pending Metadata Standards
Pittsburgh Project on Metadata
Australian Record-keeping Metadata Schema (RKMS)
RKMS Provides
Cedars Metadata for Digital Preservation
OCLC/RLG Metadata Framework to Support the Preservation of Digital Objects, June 2002
Metadata Encoding & Transmission Standard (METS)
Current and Emerging Preservation Strategies
Providing Access to Preserved Records
Applying this knowledge to your program
Summary of Key Recommendations Emerging from R&D and Standards
Summary of Key Recommendations [2]
Information Policy is Important Too …
Implementing Information Policy
Some Institutional Information Policy Elements
Getting an Electronic Records Program Started
PPT Slide
More Variables
First Steps
Building a Multi-level Electronic Records Team of Stakeholders
Areas of Electronic Records Responsibilities
Activities of the Archives and Records Management Program
Second Steps
Principles for Projecting Costs
Archival Staffing and Training
Program Evaluation
Factors Influencing the Satisfaction of Record-keeping Requirements
Some Questions Internal Evaluation Should Ask
More Internal Evaluation Questions
Evaluating the Impact of External Factors
When to Use a Consultant
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